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It is vital for instructors to check all courses thoroughly as soon as possible, and in advance of opening up courses to students, using the below instructions:

Course Management Procedures for Opening Nursing Courses in VH:


What To Do


When the course is available

Course Syllabi (before course opens):

Instructor syllabi (available in CMP module or from CC) to VH site  Click here for current BSN syllabus template that is the version to be uploaded to VanckoHall, as of Spring, 2019.

Complete the following for the course syllabus:

  • Instructor information block (sent by CC or in CMP module)
  • TERM: example: Fall, 2020, J Session  For summer session, it should be listed as Summer, 20209, L Session
  • File name example: NURS-100-10001-Burger (note: dashes used not underscores)
  • Upload to:
    (below the word “Welcome” you will find “Directions for Instructors”)

Course Tech Check:

  • Users in course: Course Coordinator,  Assistant Dean, Dean ( Here are video instructions: Adding Course Coordinators)
  • Check all course links (videos, hyperlinks, resources)
  • Tech issues:
    • Help Desk Ticket- major issue such as missing module
    • Course Coordinator- resource link expired, etc.


Course Content:

Start Here Folder:

  • Edit the instructor contact information
  • Review Calendar of Assignments - precise due dates of assignments must be added
  • Check Turnitin due dates (check periodically throughout the course)


  • Check "Participants/students"  against the student roster in Bronco web.
  • Be sure all tabs after week 7 are hidden to students


  • Optional, but highly advised: create a short video (can use Screencast-o-matic) for course navigation to show students around the class and highlight course expectations. This would be posted on the home page.

Technology Updates:


Notify the course coordinator when the course check is completed, as soon as possible after rollover, in case there are issues to be repaired.

Opening the Course

Course Opening:

  •  Five days before the course officially begins, open the course to students.  Open the course between Tuesday, 10 pm and Weds, 10 am.
    •  Change "settings" link, under "Visible" -to "Show" (makes the course available to students)
  •  Check that the dates under the Academic Integrity Policy Confirmation have been disabled, since they are often preset for a specific date which does not allow students to open the policy and to be able to proceed.


Academic freedom is applicable to the number of the announcements and wording of the announcements as long as the pertinent information is addressed. Keep announcements brief.  Suggested to bullet your announcements for easier reading.

Post the following for week 1: 

  • Welcome Announcement that is individualized to the course content.
  • About Us
    • Reminder for students
    • Faculty should post their own personal About Us introduction/posting before class opens
    • Monitor and respond individually to each student's About Us introduction/posting.  Students may post their introduction before the course begins, however faculty do not need to respond until the first day of the course.
  • Expectation for academic integrity and resources to clarify questions about potential academic integrity violations.
    • Writing tutor services and online librarian.
  • A succinct  tips for success in the course.
  • A reminder to check the BSN/ MSN student resources and provide the link to show the program mission, vision, values, philosophy, and program outcomes. This replaces the previous announcement on constructivism, as this site is more comprehensive and includes the former content.




Opening the course: (NURS 400, 401, 604/610, 605/611)

  • Contact each preceptor with a welcome note: confirm their preceptor role, introduce self, and provide details on the practicum component of the course, especially related to preceptor involvement.
  • The links sent by the practicum coordinator to faculty for preceptor evaluation of student and program should be inserted into the Faculty Resources tab for later retrieval, when needed to send out to preceptors.
  • The link for students to access for evaluation of preceptor should be inserted into the Course Evaluation module.  This is opened at the end of week 6 for students, with an announcement explaining the evaluation process.  Leave the link (student of the preceptor)/ module grayed out until week 6. An alternative is to post the link for the student-of-preceptor evaluation into a Course Announcement for Week 6.
  • Do not use the Moodle link for preceptor evaluations currently in the course, it should be “hidden” throughout the course.

Opening the course: (NURS 403)

  • Post  Zoom meetings times in week one resources for Monday, Tuesday, and Wednesday of week 1.
  • Contact each preceptor with a welcome note: confirm their preceptor role, introduce self, and provide details on the practicum component of the course, especially related to preceptor involvement.
  • Meet with preceptor by email/ phone during weeks 1-2, as needed.
  • ​Faculty for each section send​s​ link to Learning Contract ​Approval and Acceptance of Preceptor Responsibilities Form to each student's Preceptor, which requires completion no later than Wednesday of week 2.